In particular, the Management Assistant is expected to develop at least, the following activities:

• Support to Projects Office in projects proposal, follow up and reporting activity: support to financial and activity reports, assistance to the auditing process, trip management, time control, public and private funding documents management…
• Support to People Office in HR administrative tasks.
• Support to Procurement Office in the invoice and minor expenses registry as well as for the payments registry.
• If needed, support to the reception desk activity of the centre.

We seek highly motivated candidates that develop administrative tasks efficiently and work collaboratively in a multidisciplinary team. Candidates should be accustomed to developing rigorous and meticulous work and have also an interest in contributing to the continuous improvement of the general operations procedures of the centre.

Main requirements (evidence will be requested):

• Professional Training (FP)/ Degree in Administration and Finances or similar.
• Advanced Office software knowledge.
• Excellent spoken and written communication skills in English, Basque and Spanish.
• Flexibility to adapt to new procedures/policies.
• Team work and positive attitude.
• Problem solving.
• Previous experience in similar research centres and administrative activities

Work environment

• • Interdisciplinary and inspiring work environment
  • 35-hour week work calendar
  • 30 days of vacation per year

Term of contract

Indefinite contract, with a probation period of 6 months.

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Location

Basque Centre for Climate Change, Leioa, Spain.